Join us for the 2023 National Convention and Grand Chapter in Lexington, Kentucky!
We are pleased to welcome you to the website for the 2023 National Convention and Grand Chapter of Theta Tau in Lexington, Kentucky! We will host our meeting at the Griffin Gate Marriott Golf Resort and Spa.Registration is now open! Be sure to register early to maximize your savings – registration is $290 until April 8 when prices will rise.
See below for pricing and details about what is included.
Find the email that you received from Pyli when you registered. At the very bottom of the email is a link to “Update Attendee Information.” Click that link and you will be able to edit the information you entered upon purchasing your ticket.
Be sure to update the dietary restriction information for the new attendee!
Please remember that you can transfer your registration to another person by following the instructions in the next FAQ.
If you do, in fact, need to cancel your registration outright, please call or email the Central Office.
We will be hiring interns again this year. Applications will open in February.
We’re pleased to be using Pyli once again. Pyli is a chapter management and event tool developed by Theta Tau alum and used to great effect at the 2021 Convention. More details will be released this Spring.
We will also have a series of official Discord channels for Convention.
No, closed sessions will not be livestreamed.
There will not be a remote attendance option this year. Members will be able to spectate by watching a livestream, but they will not be able to participate in the Convention virtually.
Chapters will not be able to fulfill their attendance requirement by watching the livestream.
We allowed the remote attendance option in 2021 due to the COVID pandemic. While the pandemic is ongoing, the risk to the general public and the average member is greatly reduced. Further, no university at which we have a chapter is still preventing their members from attending in-person events, as some were in 2021.
The ID Pin and Conference Bar are the official jewelry worn by members of Theta Tau to indicate their presence at the various Theta Tau National Meetings.
A member should purchase a ID Pin only once, and thereafter purchase a Conference Bar for each meeting they attend.
Each chapter will have set aside on its behalf $1,000 from National Dues to be used as a Convention Savings Fund. This set aside will be prorated for new chapters installed during the biennium reflecting the number of terms that they paid dues at the chapter member rate instead of the Candidate Chapter member rate. The most efficient use of these funds is up to each chapter, but they must be used for Convention-related expenses (Convention Registration, lodging at designated host hotel during Convention dates, travel/transportation, meals, etc.) for Delegate, Alternate, and other student members attending Convention). Remote attendees may only request reimbursement for the cost of their registration. Disbursements will only be made to the chapter, not to any individual.
Reimbursement will only be issued after the following have been completed:
- The Convention Reimbursement Form must be submitted in the CMT and verified by the chapter’s Regent and Treasurer (this is all done electronically to eliminate wait times.) The form must include receipts.
- The Grand Scribe of their designee will submit to the Central Office a record of attendance at Convention. Chapters who were not in attendance for the requisite meetings will not be reimbursed.
Reimbursement will be made as a credit on a chapter’s account prior to the beginning of the academic year. If a chapter prefers the reimbursement to be made by check, that option must be selected on the form. Please note that a physical check will deduct $1 from your reimbursement.
Exclusions from Reimbursement:
- Fraternity funds cannot be used to purchase alcohol; purchases of alcohol (such as with a meal) will be deducted from your reimbursement.
- Late fees are excluded from reimbursement. We will reimburse only up to the regular registration amount ($275) for Convention registration. If you register late, you are responsible for the extra cost.
- Excessive/ostentatious sums for travel (such as upgraded airfare, hotel suites, unreasonable costs for meals) will not be reimbursed. It shall be at the discretion of the Central Office, with the oversight of the Grand Treasurer, to make such determinations.
Reductions from full Reimbursement:
A chapter must have a Delegate or Alternate in regular attendance at the National Convention to receive full reimbursement. Deductions will be made linked to the percentage of time that is missed; 20% absence will result in a 10% penalty, 30% absence will result in a 20% penalty, etc, up to 50%. Above 50%, the percentage missed will get the same percentage penalty. Chapters who attend less than 25% of Convention will not be reimbursed.
Chapters that violate the Convention Risk Management Policy may be penalized up to 100% of their reimbursement at the discretion of the Grand Regent.
The biennial (every other year) National Convention is where the Executive Council is elected, where legislation is considered and where brothers from across the country, and across the years, come together to enjoy fellowship. Convention typically takes place in a hotel or resort over a period of four days. Each chapter is required to send a Delegate and an Alternate to represent the chapter’s members and exercise the chapter’s vote.