2021 National Convention

Join us for our first-ever Hybrid Convention!  Attendees will be able to join us either in person or remotely through Zoom.  We’ve added two new ticket types, the remote participant ticket and the virtual ticket.

The remote participant ticket will allow those who are not able to attend Convention in person to participate in business sessions through Zoom.  Those attending on that ticket will be able to introduce and debate legislation, question potential candidates for elected office and cast ballots.  This ticket will cost the same as the in-person ticket.  See the FAQ for details on pricing.

The virtual ticket is for those who simply wish to watch Convention.  Those on a virtual ticket will not be able to participate in debate or cast ballots.  Importantly, Delegates and Alternates may not attend Convention using a virtual ticket.  The virtual ticket will cost $30.

Remote and Virtual tickets will go on sale on Monday, May 3, 2021.  Those wishing to transfer an existing in-person ticket to a Remote or Virtual ticket should contact the Central Office after Monday, May 3, 2021.

The in-person portion of Convention will take place at the beautiful Grand Hyatt Tampa Bay in Tampa, Florida! The room block for Theta Tau members closes on June 23, so book your stay today!  

Each chapter is required to send two representatives (a Delegate and an Alternate.)  Register early for maximum savings!  Pricing details can be found to the right (or below if you’re on a mobile device.)

Click the button below to register and to book a room in the hotel.  Please note that, in order to receive your chapter’s convention savings fund reimbursement for in-person attendance, you must stay at the Grand Hyatt Tampa Bay!

About Convention

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What is Convention?
The biennial (every other year) National Convention is where the Executive Council is elected, where legislation is considered and where brothers from across the country, and across the years, come together to enjoy fellowship.  Convention typically takes place in a hotel or resort over a period of four days.  Each chapter is required to send a Delegate and an Alternate to represent the chapter’s members and exercise the chapter’s vote.
What does it mean that Convention is going hybrid?
In addition to those attending in-person, we will allow members to attend, and participate, remotely via Zoom. With this new format, we are introducing two new ticket types for Convention. The remote participant ticket and the virtual ticket.

The remote participant ticket will allow those who are not able to attend Convention in person to participate in business sessions through Zoom. Those attending on that ticket will be able to introduce and debate legislation, question potential candidates for elected office and cast ballots. This ticket will cost the same as the in-person ticket. See the FAQ below for details on pricing.

The virtual ticket is for those who simply wish to watch Convention. Those on a virtual ticket will not be able to participate in debate or cast ballots. Importantly, Delegates and Alternates may not attend Convention using a virtual ticket. The virtual ticket will cost $30.

COVID-19 And Convention
Theta Tau continues to take COVID-19 seriously.  Those who attend in person will be required to wear masks and socially distance in any indoor public spaces at the Convention hotel.  Masks will also be required at any outdoor events where social distancing is not possible.  Those who are unable or unwilling to wear a mask should not attend Convention.  Those who refuse to wear a mask while at Convention will be removed from the premises and no refund will be given.

In-person attendees will also be required to show proof of either full vaccination or a negative COVID test based on a specimen collected no more than 72 hours before departure for Convention.  We strongly encourage all of our members who are medically able to be vaccinated to do so as soon as possible, whether they are attending Convention or not.

Travel and Reimbursement Policy
Each chapter will have set aside on its behalf $1,000 from National Dues to be used as a Convention Savings Fund. This set aside will be prorated for new chapters installed during the biennium reflecting the number of terms that they paid dues at the chapter member rate instead of the colony member rate. The most efficient use of these funds is up to each chapter, but they must be used for Convention-related expenses (Convention Registration, lodging at designated host hotel during Convention dates, travel/transportation, meals, etc.) for Delegate, Alternate, and other student members attending Convention). Remote attendees may only request reimbursement for the cost of their registration.  Disbursements will only be made to the chapter, not to any individual.

Reimbursement will only be issued after the following have been completed:

  1. The Convention Reimbursement Form must be submitted in the CMT and verified by the chapter’s Regent and Treasurer (this is all done electronically to eliminate wait times.)  The form must include receipts.
  2. The Grand Scribe of their designee will submit to the Central Office a record of attendance at Convention.  Chapters who were not in attendance for the requisite meetings will not be reimbursed.

Reimbursement will be made as a credit on a chapter’s account prior to the beginning of the academic year.  If a chapter prefers the reimbursement to be made by check, that option must be selected on the form.  Please note that a physical check will deduct $1 from your reimbursement.

Exclusions from Reimbursement:

  • Fraternity funds cannot be used to purchase alcohol; purchases of alcohol (such as with a meal) will be deducted from your reimbursement.
  • Late fees are excluded from reimbursement.  We will reimburse only up to the regular registration amount ($275) for Convention registration.  If you register late, you are responsible for the extra cost.
  • Excessive/ostentatious sums for travel (such as upgraded airfare, hotel suites, unreasonable costs for meals) will not be reimbursed.  It shall be at the discretion of the Central Office, with the oversight of the Grand Treasurer, to make such determinations.

Reductions from full Reimbursement:
A chapter must have a Delegate or Alternate in regular attendance at the National Convention to receive full reimbursement.  Deductions will be made linked to the percentage of time that is missed; 20% absence will result in a 10% penalty, 30% absence will result in a 20% penalty, etc, up to 50%.  Above 50%, the percentage missed will get the same percentage penalty.  Chapters who attend less than 25% of Convention will not be reimbursed.

Chapters that violate the Convention Risk Management Policy may be penalized up to 100% of their reimbursement at the discretion of the Grand Regent.

Registration Pricing for Convention 2021

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The Convention Ticket includes the opening dinner on Thursday, lunch on Friday and lunch and the Awards Banquet on Saturday.  Please note that, due to the COVID-19 pandemic, some meals may be boxed/bagged meals that will be carried away and eaten on one’s own.  All processing fees are included in the prices listed below.  Please note that t-shirt, ID Bar and Conference Bar are extra.

Pricing

Regular Registration
In-Person or Remote
(May 28)
$275
Late Registration
In-Person or Remote
(May 28 – June 20)
$290
Very Late Registration
In-Person or Remote
(June 21 – July 2)
$310
On-Site Registration $325
Virtual Ticket $30
T-Shirt $15
Convention ID Pin
(with your name)
$15
Conference Bar (with this year’s convention details) $15

T-Shirt Design

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The 2021 National Convention T-Shirt was designed by Brother Eric Zhou from the Delta Gamma Chapter at Arizona State University!

Countdown to Convention 2021

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